Job Detail
Job Title:
Administrative Asst I (SDO)
Req:
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C2223-176Location:
ECC Campus
Division:
Student Development
Position Type:
Classified Staff
Posting Close Date:
07/17/2023
JOB DESCRIPTION
BASIC FUNCTION:
DISTINGUISHING CHARACTERISTICS:
REPRESENTATIVE DUTIES:
Organize and manage day-to-day activities of an assigned office to assure efficient and effective office operations; coordinate communications; relieve the administrator of detailed administrative procedures.
Perform a variety of duties independently in support of functions delegated to assigned administrator; interpret and apply rules and regulations as appropriate.
Type a variety of materials such as correspondence, agendas, minutes, reports, forms, applications, memoranda and other documents.
Coordinate communication between the administrator and staff, students, faculty, vendors, the public and others, obtain and provide information, coordinate activities and resolve problems.
Coordinate communication with vendors, contractors and public and private representatives in arranging programs, supporting contracts, and maintaining community liaisons as assigned.
Utilize judgment in screening and maintaining the confidentiality of concerns or complaints presented by students, faculty, staff, applicants, vendors or the general public.
Greet office visitors and answer telephone calls, screen and direct calls and visitors to appropriate personnel; take and relay messages; schedule conference calls.
Respond to requests for information from students, staff and the general public regarding District programs, policies, procedures and regulations.
Organize, develop and maintain a variety of records, logs, files and departmental reports, including information of a confidential nature; verify data for accuracy, completeness and compliance with established procedures; input and retrieve data in computer systems as required; maintain confidentiality of information.
Research District policies or divisional or departmental practices and compile data for use by administrator or staff, compile information and prepare reports.
Schedule meetings, conferences, appointments and travel accommodations for assigned administrators, faculty or staff, maintain administrator's calendar.
Participate as a member of a selection panel, quality council or special committee, as assigned by the position.
Responsible for clerical duties such as filing, opening mail, answering phones and other duties as needed.
Order, issue and maintain department supplies, forms and equipment.
Operate a variety of office equipment including personal computer terminals, peripheral devices, related word processing and database or spreadsheet software programs; operate multiplex telephone system, electronic mail system, typewriter, calculator, facsimile equipment and copier.
Assist in maintaining and verifying current budget information; monitor expenditures and assist in budget preparation as required.
Train, provide work direction and monitor progress of student workers and clerical personnel as assigned.
Perform related duties as assigned.
REQUIRED QUALIFICATIONS
COMPUTER SKILLS TEST REQUIRED: Successfully pass the Computer Skills Microsoft Office 2016 Basic Word Test with at least 70% accuracy.
Applicants who meet the qualifications will be sent an email from TestGenius@opac.com with a link to take the tests. The information will be sent to the email address provided on your application.
OTHER QUALIFICATIONS
Knowledge/Areas of Expertise:
Organization and objectives of assigned department or program.
Modern office practices, procedures and equipment.
Financial and statistical record-keeping techniques.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Oral and written communication skills.
Applicable sections of State Education Code and other applicable laws.
Interpersonal skills using tact, patience and courtesy.
Computer hardware and word processing and database or spreadsheet software application programs.
Telephone techniques and public relations etiquette.
Abilities/Skills:
Perform secretarial and administrative duties with speed and accuracy and maintain confidential records.
Interpret, apply and explain rules, regulations, policies and procedures of assigned office.
Make arithmetic computations quickly and accurately.
Work independently with little direction.
Establish and maintain cooperative and effective working relationships with others.
Plan and organize work.
Meet schedules and timelines.
Assemble data and prepare reports.
Analyze situations accurately and adopt an effective course of action.
Communicate effectively both orally and in writing.
Operate a variety of office equipment including computer terminal, printer, multiplex telephone system, calculator, facsimile equipment and photocopier.
Maintain a variety of files, records and logs.
Participate on various committees, depending upon position assignment.
Train and provide work direction to others.
Typical office setting.
Extensive computer work.
Long periods of standing and sitting.
Ability to carry up to 25 lbs.
Ability to move from one work area to another as needed.
- Salary increases are granted on the first day of the month following each year of service, until step F is reached.
Starting salary (Step A) $5,088 per month. Generally, new employees start at the first step on the salary schedule. Advanced salary placement may be considered on a case-by-case basis. Salary increases are granted on the first day of the month following each year of service, until step F is reached ($6,498 per month).
Employees contribute 8% of their earnings toward the Public Employees Retirement System (PERS).
