Prototype Solutions Group, A Prototek Company
Work Schedule: Monday - Friday, 1st shift, 35+ hours a week
Position Summary
The role of the Office Coordinator is to provide administrative support to ensure successful operations of the facility. This position will serve as a point of contact for clients, vendors, and other patrons of PSG, employing exceptional customer service and professionalism. In support of office staff, supervisors, and project managers in their assigned roles, this position will manage multiple tasks concurrently. Strong time management skills and resourcefulness will be crucial for success.
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Essential Functions- Answer and direct incoming calls using a multi-line phone system
- Greet and assist clients, vendors and other patrons; maintain visitor schedule and log
- Monitor office supply inventory for facility
- Assist in company quoting process
- Assist with processing customer and vendor shipments via common carrier
- Prepare customer invoices and monitor collections of accounts receivables
- Assist with customer credit applications
- Assist with Accounts Payable related tasks including inventory and bills
The Ideal Candidate
- Proficient customer service skills
- Proficient data management skills, including Microsoft office
- Proficient knowledge of Sage50 or related accounting software
- Basic knowledge of logistics management
- Demonstrate effective written and verbal communication skills to tactfully collaborate with team members
- Organize, prioritize and manage multiple medium to high complexity projects in a cross-functional environment
- Demonstrate initiative and personal accountability to meet work demands; work effectively under pressure with limited supervision
- Strong attention to detail and commitment to accuracy of work
Education and Experience
- High School Diploma or equivalent required
- 2+ years’ professional office experience required
- 1+ years’ bookkeeping or related experience required
What We Offer
- Competitive pay
- Paid time off starting at 80 hours with annual increases
- 88 hours of holiday pay annually
- Education reimbursement program
- Health, dental, and life insurance for you and your family
- Paid life insurance with buy-up and buy-out options
- 401(k) match: 100% up to 3% and 50% up to 5%
Additional Information
Prototek is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
This position is subject to the International Traffic in Arms Regulations (ITAR) which requires U.S. person status. ITAR defines U.S. person as an U.S. Citizen, U.S. Permanent Resident (i.e., 'Green Card Holder'), Political Asylee, or Refugee.
To learn more about us, please visit our website: www.prototsg.com and www.prototek.com
We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender, gender identity, veteran status, disability, or any other protected class.
EEO is The Law - click here for more information: https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
We endeavor to make this site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact 603-746-2001 or email us: HR@PROTOTEK.COM. You may also write to us and we will be happy to assist you with the application: Prototek, 205 Pine St., Hopkinton, NH 03229
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